Important notice
The course guide is provisional.
The PDF version of the course guide may take a few days to become available in the DDD.
Digital Preservation Systems
Code: 44750Credits: 6
| Degree programme | Type | Course |
|---|---|---|
| Archival Studies and Information Governance | OB | 2 |
Contact lecturer
- Name :
- Raimon Nualart Mercade
- Email :
- raimon.nualart@uab.cat
Teaching staff
- Juan José Bote Vericad
Group languages
You can consult this information at the end of the document.
Prerequisites
Without mandatory requirements
Objectives
Enable the student to:
- Identify and understand the structure, components, and characteristics of electronic documents, as well as grasp the concept of legality and validity.
- Identify and understand the types and formats of electronic documents and comprehend their specificities.
- Understand the value of electronic signatures and the services related to digital certification and other electronic identification mechanisms.
- Understand the electronic administration services applicable to the management of electronic documents. Identify and analyze the archive function in the context of electronic administration.
- Identify and understand the processes of managing electronic documents and analyze the use of cloud services in their management.
- Understand the concepts of digital preservation, its strategies and techniques to learn how to develop a digital preservation plan.
- Understand in depth the characteristics and functionalities of a digital archive
Learning outcomes
- CA23 (Establish an organisation's digital preservation strategy.) Establish an organisation's digital preservation strategy.
- CA24 (Plan the implementation of e-governance in an organisation.) Plan the implementation of e-governance in an organisation.
- KA33 (Cite e-governance concepts, instruments and regulations.) Cite e-governance concepts, instruments and regulations.
- KA34 (Identify computer applications for information and documentation management in organisations.) Identify computer applications for information and documentation management in organisations.
- KA35 (Inform about digital preservation policies on the long-term preservation of electronic documents.) Inform about digital preservation policies on the long-term preservation of electronic documents.
- SA26 (Use the basic concepts of e-governance and digital preservation.) Use the basic concepts of e-governance and digital preservation.
- SA27 (Use archival standards and requirements, and technological aspects of digital preservation in an organisation.) Use archival standards and requirements, and technological aspects of digital preservation in an organisation.
- SA28 (Apply different preservation techniques in an organisation.) Apply different preservation techniques in an organisation.
Contents
Unit 1 - Electronic record.
Definition. Components. Characteristics. Types and formats. Issues with electronic records. Archival models in electronic records management. Legal value of electronic records. The electronic record in the NTI.
Unit 2 - Digital certification and electronic signature
Electronic identification and signature systems. Digital certification in the Catalan AAPP. Electronic signature. Electronic signature and certificate policy of the Administration in the NTI.
Unit 3 - Electronic administration
Definition. The rights and duties in e-government. The Catalan model of e-government. Service catalog offered by the Consorci AOC. Open Data and transparency, practical cases.
Unit 4 - Electronic Record Management
The integration of electronic records in the ERMS.The electronic file in the NTI and LPACAP. Record management processes and their specificities in an electronic environment. Record management policy in the NTI. Cloud computing and Records Management System.
Unitat 5 - Digital Preservation
Introduction and basic concepts of digital preservation. Digital preservation strategies and techniques. Risk analysis in digital preservation: national and international scenarios. Digital preservation policies and plans.
Unitat 6 - Digital Archive
Definition. Models of digital Archive. Components and functionalities. Practical applications and tools. Evaluation and certification.
Learning activities and methodology
| Title | Hours | ECTS | Learning outcomes |
|---|---|---|---|
| Study and analysis of cases. Readings | 30 | 1.2 | CA23, CA24, KA33, KA34 |
| Coursework activities and practical work | 28 | 1.12 | CA23, KA34, KA35, SA26, SA27, SA28 |
| on line sessions | 18 | 0.72 | CA23, CA24, KA33, KA34, KA35, SA26, SA27, SA28 |
| Seminar sessions and sessions in the computer room | 24 | 0.96 | CA23, CA24, KA33, KA34, KA35, SA26, SA27, SA28 |
Teaching methodology: The teaching methodology will combine in-person or virtual lectures by the instructor, joint activities such as debates and presentations, individual and group exercises carried out in class, and individual assignments completed outside the classroom, which may be subject to evaluation. This methodological combination aims to facilitate the acquisition of the theoretical concepts required to pass the course, as well as to apply theory in the resolution of practical situations and decision-making related to the course syllabus.
Language of instruction: Catalan.
Course Planning and Virtual Campus: A detailed schedule outlining the content of each session will be presented on the first day of the course and will be available on the course’s Virtual Campus, where students will find the various teaching materials deemed appropriate by the instructors and necessary information for effective course monitoring. Should the teaching modality change for reasons of force majeure according to the competent authorities, the teaching staff will inform students of any modifications to the course schedule and teaching methodologies.
Gender perspective: The course content will be sensitive to issues related to gender perspective and the use of inclusive language. A critical perspective is encouraged on how technological decisions can either perpetuate or help correct gender bias. Topics such as the apparent neutrality of information systems and the inclusion of gender-sensitive criteria in metadata and description practices are addressed.
Assessment
Continuous assessment activities
| Title | Weight | Hours | ECTS | Learning outcomes |
|---|---|---|---|---|
| Practice Unit 6: digital archive | 25 % | 12.5 | 0.5 | CA23, KA34, KA35, SA27, SA28 |
| Practice Unit 2: identification and digital signature | 25 % | 12.5 | 0.5 | CA24, KA33, KA34, SA26 |
| Practice Unit 1: web archiving | 25 % | 12.5 | 0.5 | CA23, KA35, SA26, SA27, SA28 |
| Practice Unit 5: risk analysis and digital preservation | 25 % | 12.5 | 0.5 | CA23, KA35, SA26, SA27, SA28 |
Assessment Type
Assessment is continuous. This subject does not have a single evaluation system as a significant part of the course content is highly practical and it does not make sense to have a theoretical exam.
Assessment Activities
- Practice on web archives (25%)
- Practice with digital certificates and electronic signature, and development of an electronic signature management protocol (25%)
- Practice on risk analysis in a chosen institution (25%)
- Perform a set of functional tests to simulate the operation of an digital archive (25%)
The activities must be submitted within the specified deadlines and will be carried out sequentially as the course progresses.
Review and Reassessment: When each assessment activity is carried out, the lecturer will inform students (via Moodle) of the procedure and the date for the review of grades. Students will be entitled to reassessment in the course if they have been evaluated on a set of activities accounting for at least two-thirds of the total course grade. If a student does not meet the learning requirements, there is a recovery system based on a final theoretical exam.
Not Assessed: Students will obtain a not assessed/not submitted course grade unless they have submitted more than 30 % of the assessment items.
Use of AI: In this course, the use of Artificial Intelligence (AI) technologies is permitted as an integral part of assignment development, provided that the final outcome demonstrates a significant contribution from the student in terms of analysis and personal reflection. Students must clearly identify any content generated using AI, specify the tools employed, and include a critical reflection on how these technologies have influenced both the process and the final result of the assignment. Failure to disclose the use of AI in this assessed activity will be considered a breach of academic integrity and may result in a partial or total penalty to the assignment grade, or more serious sanctions in severe cases.
Academic misconduct: The performance of any irregularity in an evaluation act (academic fraud, plagiarism or improper use of AI, unless this use is expressly authorized by the teaching guide), which may lead to a significant variation in the grade, assumes that this act will be graded with a 0. In the event that the teaching guide foresees that in order to pass the subject it is an essential requirement to have obtained a minimum grade in this evaluation act or that there are several irregularities in the evaluation acts of the same subject, the final grade of this subject is 0. Apart from this, a disciplinary process may be instructed to the student that incurs any of these irregularities.
Procedure in Cases of Suspected Academic Misconduct: Any student suspected of submitting assignments that have been generated by AI, written by others or copied; include unattributed AI-generated content, or fall outside the permitted scope, may be asked to provide the preliminary work or other materials that can demonstrate it is original work and the result of their own authorship. They may also be asked to separately explain or justify their work. Teachers may also use AI detection systems or carry out any verification tasks they deem appropriate. If, after review, the instructor detects irregularities, the assignment may be graded zero, and the student may be subject to further disciplinary action.
Bibliography
ALAMILLO, Ignacio (2005). ABC de la signatura electrònica. 1a ed. Barcelona: Entitat Autònoma del Diari Oficial i de Publicacions. 206 p.
BARNARD, Alicia [comp.] (2011). Archivo electrónico. Textos y contextos. 1a ed. Puebla: Benemérita Universidad Autónoma de Puebla. Archivo Histórico Universitario (Serie Formación Archivística)
BEAGRIE, Charles, Digital Preservation Handbook, 2nd Edition, (DPC June 2016): http://www.dpconline.org/handbook
BUSTOS PRETEL, Gerardo [coordinador] (2020). La gestión del documento electrónico. El consultor de los ayuntamientos
BUSTOS PRETEL, Gerardo y GARCIA MARTINEZ, José Luis GUÍA PARA LA GESTIÓN DE DOCUMENTOS ELECTRÓNICOS. El consultor de los ayuntamientos y juzgados SA
BLASCO, José Luís; FABRA, Modesto J. [ed.] (2008). El documento electrónico: aspectos jurídicos, tecnológicos y archivísticos. Castelló: Universitat Jaume I (Estudis jurídics,16).
CAMPOS MARTINEZ, Pilar. Directrius per al tractament de conjunts de dades als arxius. Edició a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2022) (Textos 11): https://arxivers.com/wp-content/uploads/2022/05/textos-11.pdf
Consultor de los ayuntamientos y de los juzgados: Revista técnica especializada en administración local y justicia municipal. Núm. 7, 2017: La gestión documental en la nueva administración digital
CRUZ MUNDET, José Ramón y DÍEZ CARRERA, Carmen (2015). Los costes de la preservación digital permanente. Ediciones Trea
DURANTI, Luciana (2005). La conservación a largo plazo de documentos electrónicos auténticos. Hallazgosdel Proyecto InterPARES,. 1a ed. Cartagena: Ayuntamiento de Cartagena.
INTERNATIONAL COUNCIL ON ARCHIVES (2006). Documentos electrónicos: manual para archiveros. Madrid: Ministerio deCultura, Subdirección General de Publicaciones, Información y Documentación. (ICA Study 16)
ISO 14721:2003 Space data and information transfer systems -- Open archival information system -- Reference model
ISO 14721:2012: Space data and information transfer systems -- Open archival information system (OAIS) -- Reference model
ISO 16363:2012 Space data and information transfer systems — Audit and certification of trustworthy digital repositories
ISO 16919:2014. Space data and information transfer systems — Requirements for bodies providing audit and certification of candidate trustworthy digital repositories:
ISO 20652:2006 Space data and information transfer systems — Producer-archive interface — Methodology abstract standard
ISO 20104:2015 Space data and information transfer systems — Producer-Archive Interface Specification (PAIS)
International Council on Archives and Australasian Digital Records Initiative (2008). Principis i requeriments funcionals per a documents en entorns d’oficina digital. Mòdul 1. Presentació general i declaració de principis. Edició it raducció al català a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2012) (Textos 08): https://arxivers.com/wp-content/uploads/2018/07/Textos-08-Principis-i-requeriments-funcionals.pdf
International Council on Archives and Australasian Digital Records Initiative (2008). Principis i requeriments funcionals per a documents en entorns d’oficina digital. Mòdul 2. Directrius i requeriments funcionals per a sistemes de gestió de documents digitals. Edició i traducció al català a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2012) (Textos 09): https://arxivers.com/wp-content/uploads/2018/07/Textos-09-Principis-i-requerimernts-funcionals.pdf
International Council on Archives and Australasian Digital Records Initiative (2008). Principis i requeriments funcionals per a documents en entorns d’oficina digital. Mòdul 3. . Directrius i requeriments funcionals per a documents en sistemes de negoci. Edició i traducció al català a càrrec de l’Associació d’Arxivers-Gestors de Documents de Catalunya (2012) (Textos 10): https://arxivers.com/wp-content/uploads/2018/07/Textos-10-Principis-i-requeriments-funcionals.pdf
KEEFER, Alice; GALLART, Núria (2007). La preservación de recursos digitales: el reto para las bibliotecas del siglo XXI. 1a ed. Barcelona: Editorial UOC.
Lligall [Barcelona; Associació d’Arxivers – Gestors de Documents de Catalunya], núm. 31 (2011): La preservació digital: de què parlem.
MAYER-SCHÖNBERGER, Viktor; CUKIER, Kenneth (2013). Big Data. La revolución de los datos masivos. 1a ed. Turner Publicaciones SL
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 2 (2003) : El document electrònic.
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 9 (2010) : L’e-arxivística en l’e-administració.
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 10 (2011) : Interoperabilitat.
Revista d’Arxius [Associació d’Arxivers i Gestors de Documents Valencians ], núm. 13 (2014) : Transparència
Tabula [Salamanca], núm. 5 (2002): Documentos Electrónicos.
Tabula [Salamanca], núm. 19 (2016): Innovación, participación y diversidad
Tabula [Salamanca], núm. 22 (2019): La gestión de los documentos electrónicos. Normalización y ordenamiento jurídico
SERRA, Jordi (2008). Los documentos electrónicos. Qué son y cómo se tratan. 1a ed. Gijón: Trea. 192 p. (Archivos Siglo XXI)
SOLER, Joan (2008). La preservación de los documentos electrónicos. 1a ed. Barcelona:Editorial UOC. 119 p.
SOLER, Joan (2009) Del bit al logos: Preservar documents electrònics a l’administració local. 1a ed. Barcelona: Diputació de Barcelona . 349 p. (Estudis, Recursos Culturals; 4)
TÉRMENS, Miquel (2013). Preservación Digital. 1a ed. Barcelona: Editorial UOC. 109 p. (El professional de la información; 16)
Software
For online sessions, we will use the Microsoft Teams application.
For practical sessions, although the computers in the computer lab will already be prepared, those who are using their laptops should install the following applications:
Applications for signing and validating electronic records:
- Signador AOC: https://signador.aoc.cat/signador/installNativa
- Autofirma: https://firmaelectronica.gob.es/Home/Descargas.html
- Digital Signature Service (DSS): https://ec.europa.eu/cefdigital/DSS/webapp-demo/home
Course groups and languages
The information provided is provisional until November 30. After this date, you will be able to consult the language of each group through this link. To access the information, you will need to enter the course CODE
| Type of teaching | Group | Language | Semester | Shift |
|---|---|---|---|---|
| (TEm) Theory (master) | 1 | Catalan | first semester | afternoon |